Head of Workplace Services & Corporate Travel

Limassol, Cyprus | Full-time | Office

Our hiring partner is a fast-growing, NASDAQ-listed international investment platform providing access to global stock markets. With a high-performance culture and offices across Europe, they are now expanding their operations in Cyprus. As part of this growth, they are looking for a dynamic Head of Workplace Services & Corporate Travel to lead all administrative, business travel, and health & safety functions for their Cyprus headquarters.

Role Summary
This is a senior leadership position combining three core pillars: Administrative Services, Corporate Travel Management, and Occupational Health & Safety. The ideal candidate will be a highly organized operational leader with deep expertise in office and service management, regulatory travel compliance, and modern health & safety frameworks. You will manage cross-functional teams and serve as a key partner to HR, Legal, Finance, and Executive teams.

Key Responsibilities
Administrative Leadership

• Lead and manage Secretariat and Reception teams, ensuring top-tier internal and external service delivery
• Oversee document flow, guest handling, internal event support, and onboarding processes
• Implement KPIs and service level agreements (SLAs), monitor team performance and provide coaching and feedback
• Collaborate with departments including HR, Legal, Finance, and IT to streamline cross-functional administrative workflows
• Drive process optimization, digitalization, and internal communication excellence

Corporate Travel & Mobility Management

• Own and manage all aspects of business travel, transportation, and fleet operations
• Ensure compliance with EU and local health, safety, and regulatory travel requirements
• Manage vendor relations, travel safety standards, and cost efficiency initiatives
• Oversee risk prevention and emergency procedures for travelling employees

Health & Safety Governance

• Lead the implementation and continuous improvement of the company’s Health & Safety framework
• Ensure compliance with EU and international H&S standards, including ISO 45001 and GRI 403
• Develop incident response, workplace safety programs, and risk mitigation measures
• Integrate H&S practices into wider ESG and enterprise risk frameworks

Candidate Profile
Experience & Background

• 5+ years of relevant experience across admin services, corporate travel, or health & safety, with 2+ years in a leadership role
• Proven experience managing service teams, travel operations, or office environments in multinational companies

Skills & Knowledge

• Deep understanding of EU travel regulations and H&S frameworks
• Proficiency with travel systems, GDPR compliance, and office communication tools
• Fluent English; Russian or any EU language is a plus
• Confident in KPI setting, reporting, and vendor management

Soft Skills

• Highly organized and detail-driven with a client-first mindset
• Strong leadership, coaching, and cross-functional communication skills
• Resilient under pressure and capable of managing multiple priorities simultaneously

Offer & Benefits

• Competitive salary with annual performance-based bonus
• 21 working days paid vacation + 12 additional paid days off per year
• Visa sponsorship for the employee and immediate family members
• Partial private health insurance reimbursement (30% annually)
• Paid sick leave, birthday/wedding/childbirth gifts
• Modern workspace in central Limassol
• Access to sports clubs, team building events, and corporate challenges